University Grants Commission (UGC) has introduced new regulations to make learning efficient and fruitful. Scroll down and learn about the UGC 2025 compliances and how Volmint’s University Management Software can help to maintain an appropriate work environment for educational institutes with ease of technology.
1. Vice Chancellors, Faculty Appointment, & Promotion Criteria
UGC Mandate :
- Revised minimum qualifications for VCs, Assistant Professors, Associate Professors, and Professors.
- Ph.D. qualification remains essential for higher designations.
- Performance-based evaluations, teaching experience, and research contributions are key factors in promotions.
How Volmint UMS Helps :
- HR & Faculty Profile Management : Digital records of faculty qualifications, designations, roles, and teaching experience.
- Ph.D. Requirements : Our Ph.D. management module tracks admissions, coursework, thesis submissions, and viva schedules, ensuring compliance with UGC Ph.D. regulations.
- Performance Evaluation Module : Track performance, teaching hours, and administrative contributions.
- Promotion & Career Tracking : This simplifies faculty career progression as per UGC norms.
Impact of Volmint UMS:
Universities can maintain an error-free, structured faculty evaluation system that aligns with UGC new guidelines.2. Institutional Autonomy & Governance
UGC Mandate:
- Faculty must document teaching hours, research publications, and administrative responsibilities.
- The university should maintain students' data, including academic, personal, and professional details, that should be easily accessible to faculty, students, and regulatory bodies.
Institutions must have API & Performance-Based Appraisal Systems (PBAS) for faculty promotions.
Maintain proper data for appropriate faculty evaluations
How Volmint UMS Helps:
- Centralized Academic Dashboard : Monitors faculty workload, research, and teaching contributions in real-time.
- DigiLocker Integration : University Management software offers an inbuilt DigiLocker facility to maintain and update student/faculty records, ensures easy document verification for accreditation and audits.
- Customizable Governance Module : With the UMS governance module of UGC Guidelines 2025, universities can align their selection process with the prescribed Search-cum-Selection Committee guidelines.
- Comprehensive Faculty Reports : Generate accurate reports based on UGC’s predefined parameters.
UMS Impact:
Ensures transparent, data-driven faculty evaluations with automated compliance tracking.3. Workload & Teaching Hours Compliance
UGC Mandate:
Minimum teaching hours & workload distribution for faculty.
Universities must ensure compliance with prescribed teaching and administrative responsibilities.
Universities must have structured mechanisms to ensure that faculty workload distribution aligns with UGC’s recommended standards.
How Volmint UMS Helps:
Automated Workload Management : Volmint’s University Management Software assigns & tracks faculty schedules.
Integrated Lecture Monitoring System : With a Learning Management Module, ensure teaching hours are met as per UGC standards and organize classes virtually.
Real-time Alerts : University Management Software allows seamless communication with automated notification and alerts in real-time for any under/over-utilization of faculty time.
Impact:
Eliminates workload discrepancies and ensures balanced faculty engagement.4. Ph.D. Research & Examination Management
UGC Mandate:
UGC encourages coursework completion, research ethics, and publication requirements.
Thesis evaluation requires independent external examiners.
Universities must ensure plagiarism checks before submission, and Viva-voce is mandatory for final evaluation.
Digital evaluation and secure examination processes are emphasized.
Universities should adopt technology-driven examination management.
How Volmint UMS Helps:
Automated Ph.D. Admission & Tracking : Supports entrance test management, document verification, and admission process automation.
Plagiarism Detection & Research Management : Integrates plagiarism-checking tools to maintain research integrity.
Online Examination System : Secure digital examination processes with AI-based proctoring, as it helps prevent malpractice in online exams, ensuring regulatory compliance.
Thesis Evaluation Workflow : Streamlined communication between guides, evaluators, and students for thesis review.
Result Processing & Reporting : Automated result generation and digital transcript management.
Impact:
Volmint's software ensures universities comply with UGC guidelines while improving efficiency and transparency in Ph.D. and examination management.5. Accreditation & Compliance Management
UGC Mandate:
Institutions must maintain compliance records & submit reports to UGC.
Accreditation bodies like NAAC/NBA/NIRF require structured documentation.
How Volmint’s UGC Compliance Software Helps:
Automated Compliance Tracker : Generates real-time regulatory reports.
Pre-Configured Templates for UGC, NAAC, and NBA : Streamlines accreditation submissions.
One-Click Audit Reports: Provide ready-to-submit reports for regulatory inspections.
